Non-records (defined above) may be destroyed at any time, without following the destruction process below.
Transient or transitory records have a very short-lived administrative, legal or fiscal value and should be disposed in an appropriate manner once that administrative, legal or fiscal use has expired (providing there is no legal hold), and may be disposed of without following the destruction process below. Typically, the retention is not a fixed period of time and is event driven; it may be as short as a few hours and could be as long as several days or weeks. Transient/transitory records may include, but are not limited to:
- preliminary drafts (when superseded)
- memoranda (paper-based or email) pertaining to scheduling an event
- documents designated as superseded or as-updated
- user copies (not original document)
- post-its, phone messages
All other records should be retained in accordance with the University Retention Schedule in the menu on the bottom of this page.