When a record reaches the end of its schedule, the is to be used to request permission for destruction.
Once a destruction form has been submitted, your request will be reviewed by the Department of Special Collections and Archives, who acquires, preserves and provides access to primary sources and rare materials that support the teaching and research programs of ºÚÁÏÍø. If the Archivist determines that the records have no archival value, the request will be forwarded to the Office of General Counsel to determine if the records have met the proper retention period. If they have, you will receive an email instructing you to destroy the records. If University Archives wishes to collect the record, or if the record has not reached its retention period, you will be notified of such by email with further instructions. Because the record destruction approval process involves more than one layer of review, please allow at least five business days for approval of your request.
When destroying records containing sensitive information, please be sure to utilize a secure method of destruction.
The retention schedule changed July 1, 2017, July 1, 2018, July 1, 2019, and July 1, 2022. Please contact the Office of General Counsel for previous retention schedules.